Level 1 The governance of meetings and the taking of minutes course

Duration: 2 Full Days – 08h00 – 16h30

South African rand (R) - ZAR
  • South African rand (R) - ZAR
  • United States dollar ($) - USD
  • Canadian dollar ($) - CAD
  • Euro (€) - EUR
  • Pound sterling (£) - GBP
SKU: C01 Category:

 

Theory:

• Differences between round robin resolutions and taking resolutions at board meetings.
• What is meant by a quorum and proxy (incl. whether a director can appoint a proxy?)
• Declarations of interests.
• Numbering of resolutions.
• Voting – who can vote, how many votes are required to approve a resolution.
• Understand the governance of meetings and the duties of directors ito the Companies Act.
• Samples of case law and practical examples on the use of minutes in law.
• Importance of recording who attends meetings, maintenance of attendance registers etc.
• Obtaining the approval from attendees as to whether the meetings can be recorded electronically, and the pros and cons thereof.
• Understand what skills are required by a minute taker in order to take effective minutes.
• Understand what content should be recorded.
• General complaints and challenges minute takers face.
• The responsibilities of company secretary in regard to assisting in the drafting of the agenda, matters arising/action lists and annual meeting planners.
• Learn how to record formal minutes (Board, Committee, Associations, Exco)

Practical:

• Understand formal meeting procedures.
• Identify and minute action items and resolutions.
• Drafting a meeting management process / timeline to suit your organisation.
• Understand the importance of transcribing accurate minutes and the role of the minute taker in the meeting.

Who should attend:

• Anyone that draft minutes for meetings
• Company Secretary
• CFO
• Financial Manager
• Executive Assistants
• Personal Assistants
• Chartered Secretaries
• Governance Professionals
• Project Managers
• Assistant Company Secretaries

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